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Summit Details

This page contains information about registration, location, agenda, directions, parking, lodging and the planning committee.

2013 Virginia Software Summit
Monday, August 5, 2013
James Madison University

Summit Cost and Registration:

There is no charge to attend, but registration is required and space is limited.
Registration for the 2013 Summit has closed.

Summit Location:

James Madison University
Festival Conference & Student Center
Highlands Room
1301 Carrier Drive
Harrisonburg, VA 22807

AGENDA (subject to change)

8:15 – 8:30am – Welcome and Continental Breakfast
Dale Hulvey, CIO, James Madison University
Sarah Cheverton, Associate Dean of Educational Technologies, James Madison University.  Chair, Electronic Campus of Virginia

8:30 – 8:45am – Agenda for the Day
Drew Davis, James Madison University

8:45am – 9:45am – Security and Cloud Services
Presenter:  Rich Sparrow, Virginia Tech
Facilitator:  Patty Branscome, Virginia Tech
Cloud-based services and resources are perceived by some as offering flexibility in system design, quick deployment, and improved availability and redundancy. Some also perceive cloud-based services as more cost effective than traditional IT resources.  Many IT services including email, storage, and archiving are ideal candidates for cloud services.  Because of these benefits, it can be understood why some organizations are relying on cloud providers to provide mission critical applications and services.

Full control of data and system security may not be fully appreciated when making decisions on cloud solutions. Organizations understand the risk associated with managing and delivering IT resources located in their data centers.  However, cloud based services present a new challenge.  Understanding the risk associated with these challenges will be important to an organization’s success in executing a cloud strategy.

Participants in this session will be exploring some of the risk and challenges associated with cloud based services.

9:45am-10:45am – Software Alternatives
Presenter and Facilitator:  Jerry Slezak, University of Mary Washington
Open source and free services sometimes provide alternatives to using proprietary software.  While motivation for this is often cost savings, there are other costs involved in the use of any open source software.  This session will explore these alternatives from both sides.  PowerPoint Slides

10:45am-11:00am – break

11:00am-12:00pm – Transparency in the Higher-Ed/Vendor Relationship
Panelists:  Paul Faust, Adobe Systems – Sharon Pitt, George Mason University
Facilitator:  Drew Davis, James Madison University
The quality of the relationship between higher-ed customers and vendors depends, in large part, on the transparency each offers the other. This session will delve into different aspects that make or break a healthy working relationship as the following questions are addressed:

– What qualities of vendor transparency are desired by higher-ed institutions?

– What qualities of customer transparency are desired by vendors?

– What are the current challenges with transparency faced by higher-eds and vendors?

– What does the ideal relationship look like?

12:00 pm – 1:00pm – Lunch provided / Lightning Talks
This year, participants had the opportunity to submit a proposal to make a brief, five-minute presentations of interest to the VSS attendees.

Update on Apple App Volume Purchase Program – Jayson Bevins, Apple Education
Apple will present the highlights of the App Store Volume Purchase Program for institutions and Apple representatives will be available for additional questions throughout the day.

10 Things You Didn’t Know About Your Microsoft EES Agreement – Kevin Dean, Microsoft Education
Nearly all schools in Virginia have a Microsoft EES Agreement but very few are taking full advantage of the agreement, particularly the free benefits we provide as part of the EES. In this Lightning Talk, we’ll reveal 10 little known features of the Microsoft EES.  PowerPoint Slides

1:00 – 1:45pm – Applying models to software licensing
Presenter:  Erik Schroeder, SHI International
Facilitator:  Joe Simard, University of Virginia
Licensing models continue to change – not surprisingly this is sometimes a disruptive event for customers needing to transition from one model to the next.  In this session Erik Schroder, Senior Account Executive with SHI International will talk from his vantage point as a software reseller (sitting between the manufacturer and the customer) about trends in software licensing models.  This discussion will compare how the software manufacturers want to license their products versus how institutions want to license those products, and what’s driving change.  Often it seems the licensing changes initiated by manufacturers are greeted with customer concerns that those changes will increase their cost. Is that justified, and what should be the expectation for price stability and discounts when it comes to academic pricing?

1:45pm – 2:30pm – Developing a Framework for Collaboration
Panelists:  Ralph Alberico, James Madison University – Eric Denby, University of Virginia
Facilitator:  Leslie Painter, George Mason University
The emerging new software models present many challenges to us.   What can we learn from existing buying groups that may formulate new ways of thinking about how we address purchasing software?  Our panelists represent different buying groups and will share their expertise as they discuss how the group came to be, how they work, the lessons they have learned, their struggles, and successes to stimulate our thinking around potential new frameworks for collaboration on software purchases.

2:30pm-3:00pm – Discussion
Facilitator:  Sharon Pitt, George Mason University
Define success, set-up structure for continued discussions, establish action items and wrap-up

3:00 – 3:15pm – Closing Remarks and Adjournment


Traveling I-81 North
Traveling north on 81, take exit 245 and turn right. Immediately get into the left turning lane. Make a left onto Forest Hill Rd. At the stop sign, make a left onto Oak Hill Rd. Continuing on Oak Hill, the Convocation Center will be on the left followed by the Arboretum on the right. Make a left at the JMU entrance onto Carrier Drive. The Festival Conference and Student Center is 0.25 mile on the left.
Traveling I-81 South
Traveling south on 81, take exit 245 and turn left. After crossing over the highway, get into the left turning lane. Make a left onto Forest Hill Rd. At the stop sign, make a left onto Oak Hill Rd. Continuing on Oak Hill, the Convocation Center will be on the left followed by the Arboretum on the right. Make a left at the JMU entrance onto Carrier Drive. The Festival Conference and Student Center is 0.25 mile on the left.


Please park in the C11, C12 and D3 lots between the hours of 7:30 AM and 5:00 PM on August 5.
No parking permits will be necessary. All regulations for JMU students, faculty and staff will remain in effect.

Note that regular enforcement will continue in other parking lots, and guests may receive parking citations if parked in restricted lots. Guests are prohibited from parking in specialty spaces such as Service Vehicle spaces, handicap spaces without proper permit, or expired meters. They are also prohibited from parking in Fire Lanes.

JMU Parking map:  http://web.jmu.edu/parking/parkingmap.pdf


Courtyard by Marriott Harrisonburg
1890 Evelyn Byrd Ave, Harrisonburg, VA 22801
60 rooms are being held for the Virginia Software Summit on Sunday, August 4, 2013 and an additional 10 rooms on Monday, August 5, 2013, at the special group rate of $77.00 for single or double occupancy.  That rate is subject to tax of 11.5%.  All reservations should be made by 07/22/2013.  Reservations and payment are to be made individually. Guest can make reservations through our in house reservations desk at (540)432-3031.  Please be sure to reference the group name, Virginia Software Summit, or booking code VSSO when reserving.

The 2013 Virginia Software Summit Planning Committee:

Patty Branscome
Director, Information Technology Contract Management
Information Technology Acquisitions
Virginia Tech

Drew Davis
Director, IT Computing Support
James Madison University

Leslie Painter
Director, ITU Retail Services
George Mason University

Joe Simard
Technology Coordinator
University of Virginia

Jerry Slezak
Director, IT Support Services
University of Mary Washington

Kay Wright
Administrative Assistant, Information Technology, Computing Support
James Madison University